Receptionist

We are seeking a friendly and organized Receptionist to join our team. As a Receptionist, you will be the first point of contact for visitors and callers, providing a welcoming and professional experience while managing various administrative tasks.

Responsibilities:

• Greet and welcome visitors, clients, and employees with a warm and professional demeanor.
• Answer and direct phone calls to the appropriate person or department.
• Maintain a clean and organized reception area.
• Provide information, assistance, and directions to visitors and clients.
• Issue visitor badges and maintain visitor logs.
• Schedule appointments and meetings for staff members.
• Send appointment reminders and confirmations.
• Receive and distribute mail, packages, and deliveries.
• Assist with mail and package shipping and tracking.
• Assist with various administrative tasks, including data entry, filing, and photocopying.
• Manage office supplies and inventory.
• Monitor and control access to the building or specific areas, as needed.
• Ensure security procedures are followed.
• Manage incoming and outgoing emails, faxes, and correspondence.
• Relay messages and information accurately.
• Maintain and update appointment calendars for meeting rooms and staff.
• Coordinate meeting room reservations.

• High school diploma or equivalent (additional qualifications are a plus).
• Proven experience as a Receptionist or in a similar customer-facing role.
• Excellent communication and interpersonal skills.
• Friendly and welcoming demeanor with strong customer service orientation.
• Proficiency in using office equipment and basic computer applications.
• Organizational and multitasking abilities.
• Attention to detail and accuracy.
• Discretion and respect for confidentiality.