MEP Document Controller

Job Duties and Responsibilities

·       Capable of maintaining all document registers specific to MEP (Mechanical, Electrical, and Plumbing) projects.

·       Maintaining and updating all MEP document distribution matrices.

·       Preparing and providing weekly reports on documents received for which replies are outstanding, specific to MEP-related submissions.

·       Generating weekly reports on overdue documents from clients related to MEP works.

·       Providing detailed weekly/monthly reports on the status of MEP documentation as required.

·       Assisting in obtaining MEP-related documentation from internal and external project sources.

·       Maintaining hardcopy and electronic libraries of MEP documentation, ensuring the latest revisions are accessible for frequently used documents.

·       Receiving, quality checking, logging, and processing MEP-related documents from contractors’ document control systems and storing electronic versions on SharePoint.

·       Distributing incoming MEP documents electronically for review and approval in accordance with the documentation distribution matrix.

·       Using Excel worksheets to log and track MEP transmittals, including those from contractors to clients and equipment suppliers, as well as all outgoing transmittals.

·       Overall control, preparation, and distribution of RFIs (Request for Inspection or Information) related to MEP works.

·       Managing and ensuring compliance with documentation standards for MEP-specific approvals, such as MAR (Material Approval Report), MRR (Material Receiving Report), and DPR (Daily Progress Report).

Job Qualifications/Requirements

·       A minimum of 2 to 5 years of experience working as a Document Controller in the MEP industry.

·       Preferably candidates with a degree or diploma relevant to MEP or construction management.

·       Strong proficiency in MS Excel and proven work experience with Document Management Software.

·       Familiarity with MEP documentation processes, including MAR, MRR, and DPR.

·       Excellent organizational skills and attention to detail, with the ability to manage high volumes of MEP documentation efficiently.