Administrative Assistant

The Admin Assistant will provide administrative support to ensure efficient operation of the office. They will assist with day-to-day tasks, including answering phones, managing schedules, coordinating meetings, and handling a variety of administrative duties. The ideal candidate should have excellent organizational and time management skills, strong attention to detail, and the ability to prioritize tasks effectively.

Responsibilities

• Answer and direct phone calls, taking messages and routing calls as necessary.
• Manage calendars, schedule appointments and meetings, and coordinate travel arrangements.
• Organize and maintain files and documents, both physical and electronic.
• Assist with the preparation and distribution of correspondence, memos, and reports.
• Arrange and set up conference rooms for meetings and events.
• Greet and assist visitors, ensuring they are appropriately directed.
• Perform data entry and update various databases and spreadsheets.
• Order office supplies and maintain inventory levels.
• Assist with the preparation and coordination of events and special projects.
• Provide general administrative support to the team as needed.