Travel Coordinator

The Travel Coordinator is responsible for organizing and managing all corporate travel arrangements, ensuring cost-effective and efficient travel plans for employees and executives. This role involves coordinating flights, accommodations, transportation, and visas while adhering to company policies and UAE travel regulations. The ideal candidate will work in a dynamic office environment, handling travel logistics with accuracy, discretion, and excellent customer service skills.

Responsibilities:

• Coordinating domestic and international travel arrangements, including flights, hotels, transportation, and itineraries.

• Managing visa applications, travel insurance, and necessary documentation in compliance with UAE travel laws.

• Liaising with travel agencies and service providers to negotiate rates and secure bookings.

• Ensuring all travel arrangements align with company budgets and travel policies.

• Preparing detailed travel itineraries and communicating changes or updates promptly.

• Maintaining accurate records of travel expenses and supporting documentation for finance reconciliation.

• Responding to travel-related inquiries and resolving issues or emergencies during travel.

• Monitoring frequent flyer programs and other loyalty accounts to maximize benefits.

• Staying updated on global travel advisories, airline regulations, and health and safety protocols.

Requirements:

• Diploma or Bachelor’s degree in Travel, Tourism, Business Administration, or a related field.

• Minimum 2 years of experience in a similar travel coordination or administrative role.

• Strong understanding of travel booking platforms, airline procedures, and visa processes, particularly in the UAE.

• Proficiency in Microsoft Office and travel management systems.

• Exceptional organizational skills and attention to detail.

• Excellent communication and interpersonal skills to liaise with internal teams and external providers.

• Ability to work under pressure and manage multiple travel requests simultaneously.

• Knowledge of UAE labor and travel compliance standards.