Secretary

Job Description

The Secretary will be responsible for providing administrative support to ensure efficient operation of the office. The Secretary will support managers and employees through a variety of tasks related to organization and communication. The Secretary will communicate via phone and email ensuring that all administrative assistant duties are completed accurately and delivered with high quality and in a timely manner.

Responsibilities

• Answer and direct phone calls
• Organize and schedule appointments
• Write and distribute emails, correspondence memos, letters, faxes, and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Update and maintain office policies and procedures
• Order office supplies and research new deals and suppliers
• Maintain contact lists

Candidate Requirements

• Proven work experience as a Secretary or Administrative Assistant
• Familiarity with office organization and optimization techniques
• High degree of multi-tasking and time management capability
• Excellent written and verbal communication skills
• Proficiency in MS Office
• Attention to detail and problem-solving skills
• Strong organizational skills with the ability to prioritize tasks
• High school diploma or equivalent; additional qualification as an Administrative assistant or Secretary will be a plus