Secretary

urgent hiring Secretary/ Administrative assistant.

Job location: Dubai, DSO 

Available to join immediately (must required)

Experience must required ay least 3 years in the same field 

-Enhance effectiveness by providing information management support.

-Provides supports to all of the staff if needed to meet the deadline especially the Head of Departments.

-Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.

-Organizes work by reading and routing correspondence; collecting information; and initiating telecommunication.

-Maintains customer confidence and protects operations by keeping information confidential.

-Secures information by completing database backups.

-Provides historical reference by utilizing filing and retrieval systems.

-Contributes to team effort by accomplishing related results as needed.

-File and update contact information of employees, customers, suppliers and external partners.

-Set up, copy, scan and store documents.

-Create templates

-Manage requests for documents

-File documents in physical and digital records and ensure appropriate storage 

-To liaise with and distribute project related information with all levels of the project team and potentially external parties.

-Manage the processes around documentation within the organization

-Respond to calls, emails, and routine letters; direct inquiries to the appropriate person or department.

-Manage schedules and calendars; arrange, coordinate, and schedule meetings; prepare meeting documents for the Managing Partner

-Proofread and edit documents to ensure proper spelling and grammar as well as compliance with company policy; recommend revisions as needed.

-Fulfill other secretarial duties as needed.

-Ensure all technical documents such as reports, drawings and blueprints are collected and registered in the database

-Preparing documents for the Pre-qualification such as vendor registration and tendering

Microsoft Office Experience 

Salary 4,000 to 5,000

Male / Female 

Nationality any