Receptionist-Admin Officer

We are seeking a friendly and organized Receptionist/Admin Officer to join our team. As the first point of contact for our company, you will play a vital role in creating positive first impressions and providing exceptional customer service. You will also be responsible for providing administrative support to various departments within the company.

Key Responsibilities:

- Greet and welcome visitors in a professional and friendly manner

- Answer and direct phone calls to the appropriate personnel

- Keep the reception area clean and organized at all times

- Receive and distribute mail and packages

- Schedule and coordinate appointments and meetings

- Provide general administrative support to different departments, including filing, photocopying, and data entry

- Maintain office supplies and place orders when necessary

- Assist with travel arrangements and accommodations for staff members

- Liaise with external vendors and service providers

- Handle incoming and outgoing correspondence

- Ensure confidentiality and security of all company and client information

- Assist with special projects and events as needed

Qualifications:

- High school diploma or equivalent, post-secondary education in office administration is an asset

- Minimum of 1-2 years of experience as a receptionist or administrative assistant

- Excellent communication and interpersonal skills

- Proficient in MS Office (Word, Excel, Outlook)

- Strong organizational skills with the ability to multitask and prioritize

- Attention to detail and high level of accuracy

- Proactive and able to work independently as well as in a team environment

- Professional and friendly demeanor

- Ability to maintain confidentiality and exercise discretion with sensitive information

- Experience in customer service or hospitality is an asset