Proposals Coordinator

We are seeking a detail-oriented and highly organized Proposals Coordinator to support the development and submission of high-quality proposals across our business units in the UAE. The ideal candidate will coordinate proposal efforts from initiation to final delivery, ensuring timely submissions that align with client requirements and company standards.

Key Responsibilities

• Coordinate the end-to-end proposal development process, including timelines and deliverables

• Review RFPs, RFQs, and tenders to identify key submission requirements and deadlines

• Collaborate with cross-functional teams (technical, commercial, legal) to gather content and inputs

• Draft, edit, and format proposal documents, ensuring consistency and professionalism

• Maintain a centralized repository of templates, case studies, and standard responses

• Track proposal status, submissions, and outcomes for reporting and analysis

• Ensure proposals comply with client specifications, legal requirements, and brand guidelines

• Support prequalification submissions, expressions of interest, and capability statements

• Assist in maintaining CRM and proposal tracking systems

• Coordinate internal reviews, approvals, and sign-offs prior to submission

• Contribute to process improvement initiatives to optimize proposal efficiency

  
  

Requirements

• Bachelor’s degree in Business Administration, Marketing, Communications, or related field

• 3–5 years of experience in proposal coordination, bid management, or similar roles

• Excellent writing, editing, and document formatting skills

• Familiarity with RFP processes, especially in the UAE and GCC markets

• Proficiency in Microsoft Office Suite (Word, PowerPoint, Excel); Adobe InDesign is a plus

• Strong organizational and time management skills with the ability to meet tight deadlines

• High attention to detail and commitment to quality output

• Strong interpersonal skills and the ability to work collaboratively across departments

• Knowledge of CRM systems and proposal automation tools is an advantage