Office Secretary

As an Office Secretary, you will be responsible for providing administrative support to ensure efficient operation of the office. You will be assisting in daily office needs and managing our company's general administrative activities. Your role involves handling correspondence, preparing reports and presentations, managing office supplies and equipment, and organizing meetings and appointments.

Responsibilities

• Answer and direct phone calls
• Organize and schedule appointments
• Write and distribute email, correspondence memos, letters, faxes and forms
• Assist in the preparation of regularly scheduled reports
• Coordinate and schedule meetings, appointments, and travel arrangements.
• Prepare and distribute correspondence, memos, and reports.
• Assist in the preparation of financial reports and invoices.
• Maintain and update filing systems, both physical and electronic.
• Handle sensitive and confidential information with discretion. 
• Develop and maintain a filing system
• Order office supplies
• Book travel arrangements

Candidate Requirements

• Proven work experience as an Office Secretary or similar role
• Familiarity with office management procedures and basic accounting principles
• Excellent organizational and time-management skills
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
• Attention to detail and problem-solving skills
• Strong written and verbal communication skills
• High school diploma; additional qualifications will be a plus