Office Coordinator

Responsiblities

1. Administrative Support

• Managing office supplies, ordering new stock when needed.

• Handling correspondence (emails, calls, letters).

• Scheduling meetings and appointments.

• Maintaining office records and documentation.

• Preparing reports and presentations.

2. Office Management

• Ensuring the office environment is organized and functional.

• Overseeing office maintenance and cleanliness.

• Coordinating office repairs and IT support when needed.

• Implementing office policies and procedures.

3. Financial & Accounting Tasks

• Assisting with payroll processing.

• Managing invoices, expenses, and petty cash.

• Keeping records of financial transactions.

4. HR & Employee Support

• Assisting in recruiting, onboarding, and training new employees.

• Maintaining employee records and attendance.

• Organizing company events and team-building activities.

5. Communication & Coordination

• Acting as a point of contact between employees, management, and external clients.

• Distributing company communications and updates.

• Coordinating with vendors, suppliers, and service providers.

6. Compliance & Security

• Ensuring compliance with company policies and government regulations.

• Managing office security and access control.

Requirements:

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

• Experience with office management software (e.g., QuickBooks, SAP, CRM tools).

• Basic knowledge of accounting and bookkeeping.

Organizational Skills

• Strong time management and ability to prioritize tasks.

• Attention to detail and accuracy.

Communication Skills

• Excellent verbal and written communication skills.

• Ability to handle phone calls, emails, and reports professionally.

Problem-Solving & Multitasking

• Ability to work under pressure and handle multiple tasks efficiently.

• Proactive approach to identifying and solving office-related issues.

Interpersonal Skills

• Strong teamwork and ability to work with different departments.

• Professional attitude and ability to handle confidential information.