Office Assistant And Data Entry Operator

We are currently seeking a versatile and detail-oriented individual to join our team as an Office Assistant and Data Entry Operator. This role combines administrative support with data entry responsibilities to ensure the smooth operation of our office and accurate management of information. The ideal candidate will possess strong organizational skills, proficiency in data entry, and the ability to handle multiple tasks efficiently.

Responsibilities:

Office Assistance:

Provide general administrative support, including answering phones, greeting visitors, and handling inquiries.

Assist in scheduling appointments, meetings, and travel arrangements for staff.

Data Entry:

Input and update data accurately into computer systems and databases.

Verify data for completeness, correctness, and compliance with established procedures.

Document Management:

Prepare and maintain physical and electronic files and records.

Organize and archive documents in accordance with company policies.

Communication:

Correspond with clients, suppliers, and internal stakeholders via email, phone, and in person.

Assist in drafting and proofreading correspondence, reports, and presentations.

Office Operations:

Monitor and replenish office supplies, and coordinate maintenance of office equipment.

Assist in coordinating office events, meetings, and conferences as needed.

Data Analysis and Reporting:

Compile and generate reports, summaries, and statistical data as required.

Assist in analyzing data and identifying trends or discrepancies.

Qualifications:

High school diploma or equivalent; additional education or training in office administration or data entry is preferred.

Proven experience in an office assistant or data entry role is advantageous.

Proficiency in MS Office (Word, Excel, Outlook) and data entry software.

Excellent organizational and time management skills.

Strong attention to detail and accuracy in data entry and document preparation.

Ability to prioritize tasks and work effectively in a fast-paced environment.

Strong verbal and written communication skills.