Executive Assistant

We are seeking a proactive and highly organized Executive Assistant to support senior leadership in a fast-paced UAE-based organization. This role requires exceptional communication, multitasking, and discretion to manage schedules, coordinate meetings, and ensure efficient administrative operations at the executive level.

Responsibilities

• Manage calendars, schedule meetings, and coordinate travel arrangements.

• Prepare reports, presentations, and correspondence on behalf of executives.

• Serve as the primary point of contact between executives and internal/external stakeholders.

• Handle confidential documents and maintain discretion at all times.

• Organize and support executive-level meetings, including agenda preparation and minute taking.

• Follow up on action items and deadlines to ensure completion.

• Maintain office systems and ensure filing/documentation is up to date.

• Screen phone calls, emails, and requests, handling or redirecting as appropriate.

• Assist with expense reports and invoice processing.

• Coordinate corporate events and business functions as needed.

Requirements

• Bachelor’s degree in Business Administration or related field.

• Minimum 5 years of experience as an Executive or Personal Assistant.

• Strong proficiency in Microsoft Office Suite and productivity tools.

• Excellent verbal and written communication skills.

• High level of discretion and professionalism.

• Strong time-management and problem-solving abilities.

• Ability to multitask and work under pressure in a dynamic environment.