Executive Assistant

The Executive Assistant provides high-level administrative support to senior executives, ensuring efficient operation of the executive office. This role involves managing calendars, coordinating meetings, handling confidential documents, preparing reports, and serving as a key point of contact between the executive and internal or external stakeholders. Operating in a fast-paced and professional environment, the Executive Assistant must demonstrate discretion, organization, and excellent communication skills while supporting business priorities.

Responsibilities:

• Managing the executive’s calendar, scheduling appointments, and organizing meetings and events.

• Coordinating travel arrangements including flight bookings, hotel accommodations, and itineraries.

• Preparing and editing correspondence, reports, presentations, and meeting minutes.

• Acting as the liaison between the executive and other departments, clients, and partners.

• Screening and prioritizing emails, calls, and other communications.

• Maintaining confidentiality and handling sensitive information with discretion.

• Supporting the planning and execution of high-level business initiatives and follow-ups.

• Managing office supplies, expense reports, and invoice processing related to executive needs.

• Ensuring the executive is briefed and equipped with required materials for meetings and events.

• Assisting with ad-hoc administrative tasks and special projects as assigned.

Requirements:

• Bachelor’s degree in Business Administration or a related field preferred.

• Minimum 3–5 years of experience as an Executive Assistant or in a similar administrative role.

• Strong organizational and time management skills with the ability to multitask efficiently.

• Excellent written and verbal communication skills in English; Arabic is an advantage.

• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).

• Discretion, professionalism, and a high level of attention to detail.

• Ability to work independently with minimal supervision and maintain composure under pressure.

• Familiarity with UAE business protocols, travel coordination, and documentation standards.