Executive Assistant

An Executive Assistant provides high-level administrative support to executives, ensuring smooth daily operations and effective time management. This role involves managing schedules, coordinating meetings, handling confidential information, and acting as a bridge between executives and internal or external stakeholders. The ideal candidate should have excellent organizational skills, attention to detail, and the ability to handle multiple tasks in a fast-paced environment.

Responsibilities:

• Manage and maintain executive calendars, scheduling appointments and meetings efficiently

• Coordinate travel arrangements, including flights, hotels, and transportation

• Prepare reports, presentations, and correspondence on behalf of executives

• Handle confidential documents and ensure the security of sensitive information

• Serve as the primary point of contact between executives and internal/external stakeholders

• Organize and attend meetings, take minutes, and follow up on action items

• Conduct research and compile data to assist executives in decision-making

• Manage office operations, including ordering supplies and maintaining records

• Screen and direct phone calls, emails, and other communications to the appropriate parties

• Assist in project management tasks and ensure deadlines are met

Requirements:

• Bachelor's degree in business administration, management, or a related field preferred

• Proven experience as an Executive Assistant or similar administrative role

• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

• Excellent organizational and time management skills

• Strong verbal and written communication abilities

• Ability to handle multiple priorities with a high level of professionalism

• Discretion and confidentiality in handling sensitive business matters

• Strong problem-solving skills and attention to detail

• Flexibility and adaptability to changing work environments and priorities

• Experience with travel planning and expense management is a plus