Executive Assistant to CEO

We are seeking a highly organized and proactive Executive Assistant to support the CEO in a fast-paced corporate environment. The ideal candidate will handle executive-level administrative tasks, ensure seamless communication, and manage schedules and confidential matters with discretion. This role requires excellent multitasking abilities, professionalism, and a strong understanding of corporate operations within the UAE.

Responsibilities:

• Manage and organize the CEO’s calendar, meetings, and appointments effectively.

• Coordinate internal and external communications on behalf of the CEO.

• Prepare reports, presentations, and briefing materials for executive-level meetings.

• Handle confidential documents, files, and communication with utmost discretion.

• Arrange travel itineraries, accommodations, and visa documentation as required.

• Liaise with senior management and external stakeholders on critical matters.

• Monitor and follow up on deadlines, action items, and project deliverables.

• Maintain detailed records and meeting minutes for reference and reporting.

• Support CEO in strategic planning, project coordination, and event management.

• Anticipate executive needs and proactively provide necessary administrative support.

Requirements:

• Bachelor’s degree in Business Administration or a related field preferred.

• Minimum 5 years of experience supporting senior executives, preferably in UAE.

• Excellent written and verbal communication skills in English are essential.

• High level of professionalism, discretion, and strong interpersonal skills.

• Proficiency in Microsoft Office Suite and business communication tools.

• Ability to manage multiple priorities and maintain efficiency under pressure.

• Familiarity with UAE business protocols, visa processes, and travel coordination.