Executive Assistant to CEO
Talentmate
United Arab Emirates
12th November 2024
2411-1025-2
Job Description
Job Title: Executive Assistant
to CEO (Females Only)
Location: Dubai Media City, UAE
Job Description:
We are seeking a highly organized, proactive and professional Executive
Assistant to support our CEO in overseeing and managing daily operations,
strategic initiatives and high-level projects. The ideal candidate will be a
driven and detail-oriented female professional with experience in executive
support, preferably within a fast-paced corporate environment.
Key Responsibilities:
|
Calendar
Management |
Organize and
maintain the CEO's daily, weekly and monthly schedule. |
|
Coordinate
meetings, prioritizing based on strategic importance. |
|
|
Remind CEO of
important deadlines and engagements. |
|
|
Email and
Communication Management |
Screen and
prioritize incoming emails and communications. |
|
Draft and
respond to routine emails on behalf of the CEO. |
|
|
Maintain
timely follow-ups on delegated tasks. |
|
|
Document
Preparation and Reporting |
Prepare
reports, presentations and briefing materials for meetings. |
|
Review
documents for clarity, format and accuracy. |
|
|
Ensure CEO
receives documents at least 24 hours before key meetings. |
|
|
Meeting
Management and Minutes |
Set up and
coordinate virtual meetings with key stakeholders. |
|
Take minutes
and prepare action items. |
|
|
Distribute
minutes and action items within 24 hours post-meeting. |
|
|
Travel
Coordination and Logistics |
Manage and
arrange the CEO's travel plans, including booking flights, accommodations and
transport. |
|
Stakeholder
Engagement and Liaison |
Coordinate
meetings and follow-ups with partners, clients, and internal teams. |
|
Project and
Task Management |
Track ongoing
projects and provide status updates to the CEO. |
|
Monitor
deadlines and flag potential delays or issues. |
|
|
Confidentiality
and Compliance |
Ensure strict
confidentiality of sensitive information. |
|
Adhere to
company policies and UAE regulations on data privacy and business conduct. |
|
|
Performance
Review |
Attend
bi-weekly or monthly review sessions with the CEO. |
|
Identify and
implement strategies for personal efficiency improvements. |
Qualifications:
- Bachelor’s degree in Business Administration or related field
(preferred).
- Proven experience in a similar executive assistant role, ideally
supporting C-level executives.
- Strong organizational, time management, and communication skills.
- High level of proficiency in MS Office Suite (Excel, PowerPoint,
Word) and digital collaboration tools.
- Bilingual in Arabic and English, with a strong command of both
languages.
Candidate Profile:
- Female applicants from Syria, Lebanon, or Turkey are encouraged to
apply.
- Exceptional interpersonal skills and the ability to work under
pressure with minimal supervision.
- Professional demeanour, with the ability to manage complex
schedules and handle multiple priorities efficiently.
- Ability to anticipate the CEO's needs and proactively address them.
What We Offer:
- Competitive salary package and benefits.
- Opportunity to work in a dynamic environment with growth potential.
- Supportive company culture focused on professional development.
Job Details
| Role Function: | Executive Secretary | Work Type: | Full-Time |
|---|---|---|---|
| Role Level: | Mid-Level | Country: | United Arab Emirates |
| City: | Dubai | Number of Vacancies: | 1 |
| Job Category: | Accounting & Financial Services | Company Website: | www.fincasacapital.com |
| Skills & Expertise |
|
||
What We Offer
- Health Insurance
- Visa
About the Company
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