Document Controller

A Document Controller is responsible for managing the storage, retrieval, and organization of documents and records within an organization. They ensure that all documents are properly classified, indexed, and stored electronically or physically. The document controller maintains a database or centralized repository of documents, monitors document control procedures, and ensures compliance with regulatory requirements. They also collaborate with different departments to establish document control processes and provide support for document-related queries.

Responsibilities

• Establish and maintain document control procedures and processes
• Classify, index, and store documents in accordance with organizational guidelines
• Ensure proper version control and document naming conventions
• Implement document review and approval workflows
• Monitor and track document changes and revisions
• Provide support and training to employees on document control procedures
• Conduct regular audits to ensure compliance with document management policies
• Respond to document-related queries and assist in locating requested documents

• High school diploma or equivalent
• Previous experience as a Document Controller or in a similar role
• Proficiency in document control software and systems
• Strong organizational skills and attention to detail
• Excellent communication and problem-solving abilities