Administrative Assistant

The Administrative Assistant plays a vital role in ensuring the smooth day-to-day operations of an office by providing support to executives, managers, and staff. This position involves handling a variety of administrative tasks, including scheduling meetings, managing correspondence, maintaining records, and organizing office supplies. The ideal candidate should be highly organized, detail-oriented, and able to multitask efficiently in a fast-paced environment.

Responsibilities:

• Manage and organize schedules, meetings, and appointments for executives and team members.

• Handle incoming and outgoing correspondence, including emails, phone calls, and letters.

• Maintain and update office records, files, and databases to ensure easy accessibility.

• Prepare reports, presentations, and other necessary documents as requested.

• Assist in coordinating office events, meetings, and travel arrangements.

• Order and manage office supplies, ensuring the workplace is well-equipped.

• Support various departments with data entry, documentation, and administrative tasks.

• Ensure compliance with office policies, procedures, and company regulations.

• Act as the first point of contact for visitors, clients, and internal staff inquiries.

• Assist in managing invoices, expense reports, and basic bookkeeping duties.

Requirements:

• Bachelor’s degree in Business Administration, Office Management, or a related field is preferred.

• Proven experience as an Administrative Assistant or in a similar role.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management software.

• Excellent organizational and time-management skills.

• Strong verbal and written communication abilities.

• Ability to handle confidential information with discretion.

• Problem-solving skills and the ability to work independently.

• Professional demeanor and excellent interpersonal skills.

• Experience in handling multiple tasks and working under deadlines.

• Familiarity with basic accounting and administrative procedures is an advantage.