Administrative Assistant cum Receptionist

We are looking for a dynamic and organized Reception cum Administrative Assistant to join our real estate team. The ideal candidate will be the first point of contact for clients and visitors while also handling various administrative tasks to ensure the smooth operation of our office.

Key Responsibilities:

• Greet and welcome clients, visitors, and vendors in a professional manner.
• Answer and direct phone calls, emails, and inquiries to the appropriate department.
• Schedule and manage appointments, meetings, and property viewings.
• Prepare and manage real estate documents, including sales agreements, lease contracts, property listings, and disclosure forms.
• Ensure all real estate paperwork is accurate, complete, and properly filed.
• Assist with the preparation of contracts, addendums, and closing documents.
• Assist with property listings, client follow-ups, and document preparation.
• Handle office supplies, coordinate deliveries, and maintain office organization.
• Support marketing efforts by preparing flyers, brochures, and social media updates.
• Perform other administrative and clerical duties as required.
• Coordination with sales team
• Support the sales team with documentation, reporting, and follow-ups.
• Manage the CEO’s calendar, schedule meetings, and coordinate travel arrangements.

Requirements:

• Previous experience as a receptionist or administrative assistant .
• Strong communication and interpersonal skills.
• Proficiency in MS Office (Word, Excel, Outlook) and basic CRM software.
• Ability to multitask, prioritize, and work in a fast-paced environment.
• Professional appearance and positive attitude.
• Knowledge of real estate processes and terminology is a plus.

Benefits:

• Competitive salary based on experience.
• Opportunities for career growth in the real estate industry.
• Supportive and professional work environment.