Executive Assistant

We are seeking a highly organized and efficient Executive Assistant to support our executive team with administrative tasks and ensure smooth day-to-day operations. The ideal candidate will be responsible for managing schedules, coordinating meetings, making travel arrangements, and preparing reports and presentations. The Executive Assistant will also handle confidential information, maintain records, and assist in project management tasks. Strong communication skills, attention to detail, and the ability to multi-task effectively are essential for this role. The successful candidate will be a proactive problem-solver, able to work independently, and prioritize tasks in a fast-paced environment. Previous experience supporting executives is preferred. Join our team and contribute to our success as an Executive Assistant.

Responsibilities

• Provide high-level administrative support to executives by managing schedules, organizing meetings, and handling correspondence.
• Coordinate travel arrangements, both domestic and international, including flights, accommodations, and itineraries.
• Prepare and edit correspondence, reports, and presentations for executive team members.
• Serve as the main point of contact for internal and external stakeholders, including clients, vendors, and partners.
• Conduct research, compile data, and prepare documents for meetings and presentations.
• Maintain confidential information and handle sensitive matters with discretion and professionalism.
• Assist with special projects and initiatives as assigned by executives.
• Manage executive calendars, prioritize appointments, and ensure timely meeting reminders.
• Handle expense reports, reimbursements, and other financial tasks for executives.
• Act as a gatekeeper, screening and prioritizing phone calls, emails, and other communications for executives.

• Bachelor's degree in Business Administration or related field preferred.
• Proven experience as an executive assistant or in a similar role.
• Proficiency in Microsoft Office suite and other relevant software applications.
• Excellent communication and interpersonal skills.
• Strong organizational and time-management abilities.

• Bachelor's degree in Business Administration or related field preferred.
• Proven experience as an executive assistant or in a similar role.
• Proficiency in Microsoft Office suite and other relevant software applications.
• Excellent communication and interpersonal skills.
• Strong organizational and time-management abilities.