Document Controller

The Document Controller is responsible for managing and maintaining company documents, ensuring accuracy, compliance, and accessibility. This role involves organizing, storing, and retrieving critical documents while maintaining confidentiality and security. The ideal candidate should have excellent organizational skills, attention to detail, and experience with document management systems.

Responsibilities:

• Maintain and update company documents, ensuring accuracy and version control.

• Organize, store, and retrieve documents efficiently using document management systems.

• Ensure compliance with company policies, industry regulations, and legal requirements.

• Review and verify documents for completeness, accuracy, and formatting.

• Distribute documents to relevant departments and stakeholders as needed.

• Implement and manage document control procedures for easy accessibility and security.

• Track and monitor document revisions, approvals, and distribution.

• Assist in preparing reports, manuals, and records for audits and inspections.

• Support teams in document-related queries and provide training if necessary.

• Maintain confidentiality and security of sensitive company documents.

Requirements:

• Bachelor’s degree in Business Administration, Information Management, or a related field.

• Proven experience as a Document Controller or in a similar administrative role.

• Proficiency in document management software and Microsoft Office Suite.

• Strong attention to detail and accuracy in managing records.

• Understanding of document control procedures, compliance, and regulatory requirements.

• Excellent organizational and time management skills.

• Strong communication skills for coordinating with multiple departments.

• Ability to handle sensitive information with discretion and confidentiality.

• Experience in industries such as construction, engineering, or healthcare is a plus.

• Knowledge of ISO standards and quality management systems is an advantage.