Administrative officer

The Administrative Officer plays a crucial role in the smooth operation of an organization by handling a variety of administrative and clerical tasks. The primary responsibilities of an Administrative Officer include managing office supplies, organizing and maintaining files and records, coordinating meetings and appointments, handling phone calls and correspondence, and ensuring the office operates efficiently. The role requires strong organizational skills, attention to detail, and the ability to multitask effectively. Administrative Officers also assist with financial and budget management, as well as supporting staff with various administrative needs. Excellent communication skills and proficiency in Microsoft Office are essential for success in this role. A successful Administrative Officer is proactive, reliable, and able to work independently while also collaborating with team members to achieve organizational goals.

Responsibilities

• Managing office supplies and inventory to ensure availability for daily operations.
• Coordinating logistical support for meetings, events, and conferences.
• Handling incoming and outgoing correspondence and communications.
• Maintaining and updating office records, databases, and filing systems.
• Assisting in the preparation of reports, presentations, and documents.
• Coordinating travel arrangements and accommodations for staff and executives.
• Providing general administrative support to various departments as needed.
• Managing schedules and appointments for managers and executives.
• Assisting with HR related tasks such as onboarding new employees and maintaining personnel records.
• Ensuring compliance with office policies and procedures and implementing improvements when necessary.

• Bachelor's degree in Business Administration or related field.
• Proven work experience as an Administrative Officer or similar role.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite and other relevant software applications.