Administrative Coordinator

The Administrative Coordinator plays a key role in ensuring the smooth operations of an office or organization. Responsibilities include coordinating administrative activities, managing schedules, organizing meetings and events, maintaining records, and handling correspondence. The ideal candidate for this role should have excellent organizational skills, attention to detail, and the ability to prioritize tasks effectively. Strong communication skills are essential for interacting with colleagues and external stakeholders. The Administrative Coordinator may also be responsible for overseeing office supplies, managing budgets, and assisting with HR-related tasks. This position requires proficiency in office software such as Microsoft Office and the ability to work independently as well as part of a team. A high school diploma or equivalent is typically required, with relevant administrative experience being a plus.

Responsibilities

• Managing office supplies and equipment, ensuring proper stocking and maintenance.
• Coordinating and scheduling meetings, appointments, and travel arrangements for employees.
• Handling incoming and outgoing communications, including emails, phone calls, and mail.
• Assisting with the preparation and dissemination of internal and external documents and reports.
• Maintaining and updating administrative systems, databases, and records.
• Providing general administrative support to staff and management.
• Conducting research, compiling data, and preparing presentations or reports as needed.
• Liaising with vendors, service providers, and building management to address office maintenance and operational needs.
• Supporting the planning and execution of company events, meetings, and special projects.
• Ensuring compliance with company policies and procedures, and assisting with relevant documentation and record-keeping.