Personal Assistant

Key Responsibilities:

• Manage maintenance activities, including vendor selection, material sourcing, project supervision, and timely completion within budget.
• Conduct inspections, monitor contractor performance, and address maintenance issues promptly.
• Manage petty cash for property expenses and reconcile expenditures.
• Oversee staff operations, including maintenance, housekeeping, and drivers.
• Manage salary distribution and leave for KSA staff under the Chairman's personal affairs.
• Schedule and supervise repairs with service providers.
• Ensure timely utility payments and handle urgent maintenance issues.
• Prepare detailed reports on expenses related to maintenance, staff, and other operational costs.
• Coordinate with designated team members to arrange necessary logistical support and access for executive visits.
• Track and maintain property supplies.
• Identify and negotiate with vendors to meet project requirements.
• Continuously adjust the calendar to accommodate high-priority activities and optimize the Chairman's schedule.

Qualifications & Skills

• At least 5 years of experience in a similar role.
• Fluency in both Arabic and English is required.
• Diploma or equivalent in business administration, hospitality, property management, or a related field; Bachelor’s degree preferred.
• Additional certifications in facility management are preferable.
• Knowledge of the KSA region, especially Jeddah, including familiarity with local suppliers and service providers.
• Proficiency in household and staff management, including payroll and scheduling.
• Strong supervisory, budgeting, logistics coordination, and communication skills.
• A KSA driver’s license is required.